{"id":535,"date":"2025-11-04T11:25:12","date_gmt":"2025-11-04T19:25:12","guid":{"rendered":"https:\/\/simpkins.social\/cliff\/?p=535"},"modified":"2025-11-04T11:30:32","modified_gmt":"2025-11-04T19:30:32","slug":"how-to-use-zapier-to-search-job-boards","status":"publish","type":"post","link":"https:\/\/simpkins.social\/cliff\/blog\/2025\/11\/04\/how-to-use-zapier-to-search-job-boards\/","title":{"rendered":"How to use Zapier to Search Job Boards"},"content":{"rendered":"\n<p>After months of weekly manual checks for new job postings \u2013 I started playing with AI agents like Zapier to search the job boards. This post focuses on how I built and use my Zapier agent.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"alignright size-full is-resized\"><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" width=\"608\" height=\"1158\" src=\"https:\/\/i0.wp.com\/simpkins.social\/cliff\/wp-content\/uploads\/2025\/11\/image-2.png?resize=608%2C1158&#038;ssl=1\" alt=\"Screenshot of email from Zapier Agent - summarizing the results from searching job boards\" class=\"wp-image-538\" style=\"width:306px;height:auto\" srcset=\"https:\/\/i0.wp.com\/simpkins.social\/cliff\/wp-content\/uploads\/2025\/11\/image-2.png?w=608&amp;ssl=1 608w, https:\/\/i0.wp.com\/simpkins.social\/cliff\/wp-content\/uploads\/2025\/11\/image-2.png?resize=158%2C300&amp;ssl=1 158w, https:\/\/i0.wp.com\/simpkins.social\/cliff\/wp-content\/uploads\/2025\/11\/image-2.png?resize=538%2C1024&amp;ssl=1 538w\" sizes=\"auto, (max-width: 608px) 100vw, 608px\" \/><\/figure>\n<\/div>\n\n\n<p>Every morning, I have an email in my inbox from my Zapier agent, providing a list of the new job board postings that match my specified criteria. A screenshot of this morning&#8217;s email is on the right.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The agent checks different job boards each morning<\/li>\n\n\n\n<li>It evaluates new job postings against provided criteria<\/li>\n\n\n\n<li>It sends a brief summary of what it has found, along with job posting URLs so that I can further evaluate the posting with <a href=\"https:\/\/simpkins.social\/cliff\/blog\/2025\/10\/14\/how-to-use-claude-in-a-job-search\/\">my Claude career coach<\/a> and take action.<\/li>\n<\/ul>\n\n\n\n<p>Compared to <a href=\"https:\/\/simpkins.social\/cliff\/blog\/2025\/10\/28\/how-to-use-n8n-to-search-job-boards\/\">its n8n sibling<\/a>, the Zapier agent much simpler for the non-developer &#8211; there&#8217;s no hosting, no coding, no data schemas, no APIs or HttpRequests. It&#8217;s easy to get going and easy to maintain because&#8230;well&#8230;there&#8217;s no code and it&#8217;s completely self-contained in Zapier. And the emails it provides are fantastic.<\/p>\n\n\n\n<p>But that simplicity means that you are 100% at the mercy of the LLM and how the LLM decides to spend your limited Zapier Activities. I spent a LOT of time wrestling with the prompt to minimize the number of times that it used its tools and arguing with the LLM for misinterpreting\/ignoring parts of my instructions <em>(&#8230;but at least the LLM was very cheerful about how it was ignoring me)<\/em>. Note that your experience may be better if you opt to pay for the service and have access to additional Agent Actions. I&#8217;d love to hear suggestions or additional ideas from others who are also using Zapier Agents.<\/p>\n\n\n\n<p>Overall, this solution is very easily &#8216;good enough&#8217; for the average job searcher, and I highly recommend it.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Configuring the Zapier agent<\/h3>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"alignright size-full is-resized\"><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" width=\"730\" height=\"824\" src=\"https:\/\/i0.wp.com\/simpkins.social\/cliff\/wp-content\/uploads\/2025\/11\/image-1.png?resize=730%2C824&#038;ssl=1\" alt=\"Screenshot of configuration settings for the Zapier that searches job boards\" class=\"wp-image-537\" style=\"width:339px;height:auto\" srcset=\"https:\/\/i0.wp.com\/simpkins.social\/cliff\/wp-content\/uploads\/2025\/11\/image-1.png?w=730&amp;ssl=1 730w, https:\/\/i0.wp.com\/simpkins.social\/cliff\/wp-content\/uploads\/2025\/11\/image-1.png?resize=266%2C300&amp;ssl=1 266w\" sizes=\"auto, (max-width: 730px) 100vw, 730px\" \/><\/figure>\n<\/div>\n\n\n<p>My Zapier job agent is simple, and I recommend that you start simple to keep it within the boundaries of the free tier limits, which is bounded by <a href=\"https:\/\/help.zapier.com\/hc\/en-us\/articles\/26559132765325-How-is-Zapier-Agents-usage-measured\">Agent Activities<\/a> &#8211; the free tier provides 400 activities each month and 10 continuous activities per execution.<\/p>\n\n\n\n<p>The Agent has four parts to the configuration:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>It is scheduled to <strong>trigger <\/strong>execution every morning<\/li>\n\n\n\n<li><strong>Instructions <\/strong>drive execution using a detailed prompt<\/li>\n\n\n\n<li>The agent relies on the following <strong>tools<\/strong>: \n<ul class=\"wp-block-list\">\n<li><code>Zapier Tables<\/code> serves as the agent&#8217;s memory &#8211; remembering what job postings it has already processed<\/li>\n\n\n\n<li><code>Visit Sites &amp; Web Search<\/code> enables the agent to interact with the web<\/li>\n\n\n\n<li><code>Gmail: Send Email<\/code> enables the agent to provide a daily summary<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>I&#8217;m not using any <strong>knowledge sources<\/strong> [yet]<\/li>\n<\/ul>\n\n\n\n<p>The agent currently consumes about 8-13 activities each day, keeping me below my 400 monthly limit.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">The job board search prompt<\/h3>\n\n\n\n<p>The prompt is straightforward and follows this general flow:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Perform a web search using a tailored search query\n<ul class=\"wp-block-list\">\n<li>To minimize actions, I search different job boards based on the day of the week<\/li>\n\n\n\n<li><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Remove URLs that we have already processed\n<ul class=\"wp-block-list\">\n<li>Retrieve previously processed URLs from the data cache<\/li>\n\n\n\n<li>Normalize the URLs to remove query parameters and common URL variations (e.g., job-boards.* vs boards.*) that tend to show up over time<\/li>\n\n\n\n<li>Compare normalized URLs against those in the cache<\/li>\n\n\n\n<li>For URLs that are new, add them into the data cache and process the write<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Fetch and evaluate the new job postings &#8211; I&#8217;ve blogged about this in a couple spots and won&#8217;t repeat myself here. For a deep dive, check out <a href=\"https:\/\/simpkins.social\/cliff\/blog\/2025\/10\/14\/how-to-use-claude-in-a-job-search\/\">How to use Clause in a Job Search<\/a><\/li>\n\n\n\n<li>Send an email summary of the findings<\/li>\n<\/ol>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Expand to see the full agent prompt<\/summary>\n<pre class=\"wp-block-code\"><code>Trigger: Every morning at 8:00 AM.\n\nStep 1: Find New Job Postings on Google and collect URLs without fetching content yet.\n\na. On Mondays, Wednesdays, and Saturdays use the following search query and collect the top 20 result URLs\nsite:greenhouse.io intitle:(\"<em>jobRoleFunctionalParts<\/em>\") AND intitle:(\"<em>jobRoleParts<\/em>\") AND intext:<em>developer <\/em>-intitle:<em>sales<\/em>\n\nb. On Tuesdays and Thursdays, use the following search query and collect the top 20 result URLs\nsite:lever.co intitle:(\"<em>jobRoleFunctionalParts<\/em>\") AND intitle:(\"<em>jobRoleParts<\/em>\") AND intext:<em>developer <\/em>-intitle:<em>sales<\/em>\n\nc. On Wednesdays and Fridays, use the following search query and collect the top 20 result URLs\nsite:myworkdayjobs.com intitle:(\"<em>jobRoleFunctionalParts<\/em>\") AND intitle:(\"<em>jobRoleParts<\/em>\") AND intext:<em>developer <\/em>-intitle:<em>sales<\/em>\n\nd. On Mondays, Wednesdays, and Fridays, use the following search query and collect the top 20 result URLs\nsite:ashbyhq.com intitle:(\"<em>jobRoleFunctionalParts<\/em>\") AND intitle:(\"<em>jobRoleParts<\/em>\") AND intext:<em>developer <\/em>-intitle:<em>sales<\/em>\n\n\nStep 2: Optimize URL deduplication with batch processing:\n\na. First, retrieve ALL existing URLs from Zapier Tables 'Processed URLs' table in a single batch call to create an in-memory list - use 'http' as the common substring for the queries\n\nb. For each URL found in Step 1, normalize it by:\n- Converting 'job-boards.greenhouse.io' to 'boards.greenhouse.io'\n- Removing all URL parameters (everything after '?' or '#')\n- Converting to lowercase\n- Removing trailing slashes\n- Ignoring postings that use localization strings other than 'en-us' (skip URLs with 'pl-pl', 'el-gr', 'th-th', etc.)\n\nc. Compare each normalized URL against in-memory lists (Zapier Tables) to identify truly new URLs - no additional API calls needed\n\nd. Only proceed with content fetching for URLs that are NOT found in the in-memory list\n\ne. For all new URLs not in Zapier Tables, batch create records in Zapier Tables with the normalized URL and current date\n\n\n\nStep 3: Fetch and validate job posting content ONLY for new URLs:\nFor each job posting URL that was not found in either database, fetch the web page content and validate that the job posting satisfies the following job search criteria:\n\na. REQUIRED CRITERIA (ALL must be met):\n- Experience: Minimum <em>&#91;years]<\/em>+ years stated requirement (if range given, use minimum). Roles requiring &lt;<em>&#91;years]<\/em> years are AUTO-REJECT.\n- Seniority: <em>&#91;Titles]<\/em>, or clear equivalent. \"Manager\" roles are AUTO-REJECT unless explicitly \"Senior Manager\" at Fortune 500 company.\n- Function: <em>&#91;Types of roles]<\/em> role. AUTO-REJECT: <em>&#91;Types of roles]<\/em> \n- Technical Audience: Must focus on developers, engineers, or technical decision-makers. AUTO-REJECT: General marketing, consumer, or non-technical B2B audiences.\n- Location: United States, Canada, or explicit remote-first for US timezones. AUTO-REJECT: Asia-Pacific, Europe-only, or requiring relocation.\n\nb. PREFERRED CRITERIA (strongly favor):\n\n- <em>&#91;years]<\/em>+ years experience requirement\n- Series B+ companies or established enterprises\n- Platform\/API\/Infrastructure\/Cloud\/SaaS companies\n- Clear product marketing responsibilities\n- Team leadership component\n\nc. AUTOMATIC DISQUALIFIERS:\n- Expired\/deleted job postings\n- Agencies, consulting firms, or non-product companies\n\n- <em>&#91;verticals]<\/em>-focused companies\n- Roles requiring relocation outside US\n- \"Ninja,\" \"Rockstar,\" or similar unprofessional language\n- Contract\/temporary positions\n\n\nStep 4: After processing all job postings, send an email to yourself of the newly discovered posts that are relevant.\n\n\nExpected Outcome: An email containing a summary of all newly discovered and relevant job postings that were added to your Airtable data table, sent every morning at 8:00 AM. <\/code><\/pre>\n<\/details>\n\n\n\n<p>Zapier makes it really easy to create and configure your agent, and so I&#8217;m not going to go through the process here. If you want more detail on this, let me know directly or in the comments below and I can flesh this out further.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Managing your limited actions in the Free Tier<\/h3>\n\n\n\n<p>From the outset, the number of Agent Actions have been my nemesis in building with Zapier. It can do a lot, but each of those actions are going to cost you. ^_^ But, as they say, the obstacle becomes the way.<\/p>\n\n\n\n<p>For me, I had to manage two parts of the <em>action economy<\/em> (#IYKYK) &#8211; keeping my monthly consumption under 400 and my daily consumption under 10. My daily workflows bounce between 8-15, but they will pause themselves once they pass 10 activities in a run the following message:<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><em>I&#8217;ve reached the limit of 10 activities per run on Agents&#8217; Free plan. Upgrade to a paid Agents plan to unlock up to 40 continuous activities per run. Shall I continue with the rest for now? <\/em><\/p>\n<\/blockquote>\n\n\n\n<p>Unpausing it is easy, you open up the activity entry for that run and click &#8216;Yes, continue&#8217; and it picks back up where it left off.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full is-resized\"><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" width=\"1465\" height=\"388\" src=\"https:\/\/i0.wp.com\/simpkins.social\/cliff\/wp-content\/uploads\/2025\/11\/image-3.png?resize=1465%2C388&#038;ssl=1\" alt=\"Screenshot of Zapier Agent Activity history - flagging that an agent has reached its 10 activities limit\" class=\"wp-image-541\" style=\"width:771px;height:auto\" srcset=\"https:\/\/i0.wp.com\/simpkins.social\/cliff\/wp-content\/uploads\/2025\/11\/image-3.png?w=1465&amp;ssl=1 1465w, https:\/\/i0.wp.com\/simpkins.social\/cliff\/wp-content\/uploads\/2025\/11\/image-3.png?resize=300%2C79&amp;ssl=1 300w, https:\/\/i0.wp.com\/simpkins.social\/cliff\/wp-content\/uploads\/2025\/11\/image-3.png?resize=1024%2C271&amp;ssl=1 1024w, https:\/\/i0.wp.com\/simpkins.social\/cliff\/wp-content\/uploads\/2025\/11\/image-3.png?resize=768%2C203&amp;ssl=1 768w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/figure>\n<\/div>\n\n\n<p>How I drove down my action consumption by focusing on my tool calls:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>I created a data store to retain processed URLs\n<ul class=\"wp-block-list\">\n<li>I originally did this in Airtable because that was where I was tracking my applications, but I moved to Zapier tables because Airtable was unable to filter the number of columns returned, and continued to consume more memory and actions than needed. <\/li>\n\n\n\n<li>I started doing a processed URL check for each URL, but moved to a &#8216;bulk download&#8217; and &#8216;bulk check&#8217; to dramatically decrease the number of actions I used each day<\/li>\n\n\n\n<li>I also upload all of the new URLs in bulk to the data store, which saves a lot of actions<\/li>\n\n\n\n<li>Until last month, I used both Zapier Tables and Airtable in my queries &#8211; Zapier to keep everything local and Airtable as a secondary check to not reprocess results found by my n8n agent&#8230;but the Airtable API limits caused me to toss out the Airtable data store entirely<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>My URL processing optimizes for filtering first\n<ul class=\"wp-block-list\">\n<li>I explicitly tell the LLM to NOT DOWNLOAD THE PAGE CONTENT when doing the web searches &#8212; yes, it did this. And yes, it took me many discussions to get it to stop. Each one of those web page views\/downloads costs you an action<\/li>\n\n\n\n<li>I grab the top 20 results, normalize the URLs down to their base form, and THEN filter out all of those we&#8217;ve seen before<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<p>Unfortunately, I can&#8217;t document how much these changes have saved me over time because Zapier Agents doesn&#8217;t retain the Activities count in the job history beyond a couple weeks.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">What&#8217;s next<\/h3>\n\n\n\n<p>Although most of my time is spent working with my n8n agent, I really love Zapier Agents and I&#8217;ll continue to experiment with the platform here and with other tasks. <\/p>\n\n\n\n<p>If you have further tips or want to let me know how this worked for you, I&#8217;d love to hear from you. You can reach me directly, via LinkedIn, or via the comments below.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>After months of weekly manual checks for new job postings \u2013 I started playing with AI agents like Zapier to search the job boards. This post focuses on how I&hellip;<\/p>\n","protected":false},"author":1,"featured_media":545,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[12,28],"tags":[25],"class_list":["post-535","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-funemployment","category-job-search","tag-tips-tricks"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to use Zapier to Search Job Boards - Cliff Simpkins<\/title>\n<meta name=\"description\" content=\"How I use Zapier Agents to find and suggest relevant job opportunities from the major job boards - detailing my prompt, tools, and optimization strategies.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/simpkins.social\/cliff\/blog\/2025\/11\/04\/how-to-use-zapier-to-search-job-boards\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to use Zapier to Search Job Boards - 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